Executive Assistant - Logicom Public - Nicosia, Cyprus

Job Overview

The Executive Assistant is expected to work closely with the Executive Management to provide administrative and secretarial support, usually on a one-to-one basis and more specifically to help them make the best use of their time.

Duties & Responsibilities

  • Providing calendar management for the Executive Management. Prioritizing inquiries and requests while troubleshooting conflicts; making judgements and recommendations to ensure smooth day-to-day engagements.
  • Acting as a liaison and providing support, arranging and handling all logistics for executive meetings and events such as: scheduling meetings, distributing presentation materials and others.
  • Serving as the primary point of contact (personal, by phone or by email), for internal and external parties on all matters pertaining to the Executive Management, including those of a highly confidential or critical nature.
  • Working closely with the Executive Management for any upcoming commitments and responsibilities, following up appropriately.
  • Keeping the Executive Management updated for any matter taking place in the environment.
  • Working with the Executive Team to coordinate the Executive Management’s outreach activities.
  • Following up on contacts made by the Executive Management to cultivate ongoing relationships.
  • Preparing various events in cooperation with other Departments.
  • Safekeeping of confidential documents and maintaining complete filing system.
  • Organizing and maintaining the office filing system.
  • Arranging travel, visas and accommodation for the Executive Manager in cooperation with the Group’s Travel Coordinator.
  • Other projects/duties as assigned for the overall benefit of the organization.

Qualifications & Skills

  • University degree. Master’s degree will be considered an advantage.
  • At least 4 years’ experience in a similar role.
  • Significant executive support experience, including supporting C-level executives.
  • Strong ability to execute work with a diversity, equity, and inclusion lens.
  • Expert proficiency with Microsoft Office and desktop publishing software;
  • Exceptional organizational skills and attention to detail.
  • High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, customers, vendors.
  • Make appropriate, informed decisions regarding priorities and available time.
  • Ability to complete a high volume of tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events.
  • Ability to maintain a high level of integrity and discretion in handling confidential information.
  • Ability to switch gears at a moment’s notice.
  • Effective written and reporting skills.
  • Fluent in Greek & English verbally and in writing.

The Executive Assistant would be expected to be flexible regarding the working hours, based on the needs of the position and the Executive Management.

Remuneration

An attractive remuneration package will be offered to the successful candidate according to qualifications and experience.

Equal Employment Opportunity

Logicom is committed to provide equal employment opportunities for all regardless of their race, color, sex/gender, religion, age, marital status, cultural background, disability, nationality and political opinion. Employees are hired solely based on a specific vacancy’s requirements, taking into consideration the qualifications, previous experience and potential of each individual candidate.

We reserve the right to remove the announcement from circulation at any point in time when a satisfactory number of applications has been received.

Only applicants whose previous experience and qualifications closely match the requirements of the position will be contacted.

Country: Cyprus
Company:Logicom Group
Seniority: 3-5 years experience
Date: 09/01/2024

Apply

By pressing the Personal Data Protection Consent button below you are providing to Logicom your express consent to the effect that your personal data will be processed by Logicom exclusively for the purposes of this recruitment exercise. Your personal data will be retained by Logicom for the period of six (6) calendar months after the submission of your CV.

The Logicom Data Protection Officer (hereinafter mentioned as ‘the DPO’) is Mr. Georgios Georgiou and his contact details are as follows: e-mail address dataprotection@logicom.net, contact telephone number +357 22551000, contact fax number +357 22514294, and postal address 26 Stasinou Avenue, 2003 Strovolos Cyprus. You may contact, in Greek or English, with the Logicom DPO during the working hours 08:00 until 17:30 from Monday to Friday. You have the right to withdraw your consent at any point in time including the period of six (6) calendar months after the submission of your CV. The withdrawal of your consent shall not affect the lawfulness of your personal data processing based on your consent before its withdrawal. You have the rights to have your personal data inspected, rectified and deleted – erased, at any point in time including the period of six (6) calendar months after the submission of your CV. To that effect you can exercise any of your above – mentioned rights, including that of the withdrawal of your consent, by communicating in writing, in Greek or English, with the Logicom DPO by means of e-mail communication or fax communication using his above –mentioned contact details.

Please see Logicom’s Data Privacy Policy for details on how our company uses your personal data.

PRE-EMPLOYMENT CANDIDATE PRIVACY NOTICE FOR MEDICAL ASSESSMENT BEFORE HIRING

You agree that subject to the completion of the recruitment process and provided that you receive a conditional offer for employment, you will go through a Fit-For-Work assessment by the Company’s Doctor. The Doctor defines the medical tests needed and performs the examination. You will need to sign a Data Privacy consent with the Company Doctor. The Company Doctor will provide a Fit-For-Work assessment with possible comments to the Company. This assessment will be one of the elements taken into consideration for providing a final offer. Other elements include but are not limited of, verification of the educational certifications, the references, and the work permits (if applicable).

Logicom will keep the Fit-For-Work assessment as part of your HR records if your Employment Contract is signed. If the Employment Contract is not signed, the Fit-For-Work assessment will be destroyed upon such confirmation.

We process the above data as part of the preparation to enter into a legal agreement.

Note that a separate agreement between you and the Company Doctor regarding Data Privacy will need to be signed.